Bill Payment Policy & Procedures
The payment policy for Union Theological Seminary in the City of New York (Union) is as follows: by 5:30pm on the day of registration each semester each student must agree to pay his or her tuition and fees for the subsequent semester. Information regarding the exact amounts owed will be available via electronic and traditional invoice at registration.
If you were awarded federal or institutional financial aid, you will see it reflected as “anticipated aid” on your invoice each semester. If the anticipated aid is sufficient to cover direct charges (tuition, fees, and on-campus housing) then no payment is required on the day of registration. If the anticipated aid is not sufficient to cover direct charges each semester, then you will be expected to comply with one of Union’s payment plans.
Union has two payment plans, both of which require an initial payment of at least 1/3 of the total balance due by the time of registration each semester.
- Plan 1. Students may pay their tuition and fees in full by the time of registration each semester.
- Plan 2. Students may elect to pay in accordance with Union’s installment plan. The installment plan allows for a total of three equal payments to be made over the course of three consecutive months. A deferment fee of $25 will be added to the student’s final balance. The initial payment is due by 5:30pm on the day of registration each semester. The remaining two payments are due by 11:59pm on the 15th of each subsequent month. Students will receive electronic reminders regarding these payments. Students who select Plan 2 must complete and sign the Union Payment Plan Agreement and submit a signed copy to the Bursar, Gary Turner, directly (his office is AD 516 and his Pit Box is #252).
This fee and payment structure includes the cost of housing. Part of January rent is included in each semester’s fees, though summer rent (June, July, and August) is not included. Separate payment options may be arranged with the Bursar’s Office for paying summer rent, but students who are graduating and wish to remain in their housing through the summer must pay their summer rent in full by 11:59pm on May 15th.
Failure to adhere to the terms of an agreed-upon payment plan may result in termination of the payment plan and the balance of the bill will come due immediately. Any student who does not pay his or her tuition and fees in full by November 15 (for the fall semester) or April 15 (for the spring semester) will be subject to an administration fee of 5% monthly on all outstanding balances. Student accounts with a remaining balance from a previous semester will be placed on a financial hold. Students with a financial hold will be unable to register until the balance is paid in full and this hold is removed.
Union prefers that students make all payments via the secure Diamond Mind online payment system; Diamond Mind accepts credit and debit cards (Visa, MasterCard, Discover, and AmEx). Students receive a customized link to Diamond Mind in the electronic invoices that are sent via email; students may also access Diamond Mind by logging into My Union. Students who elect not to use the Diamond Mind online payment system must establish and adhere to one of the above plans of payment with the Bursar. Union will also accept: cash; personal/cashier’s checks; money orders; Visa, MasterCard, and AmEx (all of which are payable in person to the Bursar). Union will no longer allow credit card numbers to be kept on file.
You will receive a refund of financial aid in excess of tuition, fees, and on-campus housing as soon as administratively practicable after the end of the add-drop period each semester. You will receive a refund of Title IV financial aid (Direct Loans or Perkins Loan) within 14 days after the end of the add-drop period each semester. If you want any excess Title IV aid to remain on your student account, you must authorize the Business Office to do so in writing, stating clearly that any excess Title IV funding should remain on your student account. This authorization is voluntary, and you have the right to rescind the authorization and request the credit balance be refunded. For questions about refunds, please contact the Business Office.