Executive Assistant to the President
The Executive Assistant to the President is responsible for facilitating and supporting the work of Union’s President, This position entails providing a wide-range of support functions, detailed below. The position includes hands-on assistance to the President and executive office with substantive responsibility for managing the professional and business affairs of the President. The Executive Assistant is also responsible for working independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
- Provide executive level support to the business functions of the President, including regular, independent interaction with officers, directors, faculty, staff and other departments within the organization, business partners, and the public.
- Serve as a gate-keeper to the President’s office and a representative of the President and organization in its business and public affairs.
- Manage the President’s calendar, including scheduling all appointments, and prepare materials for appointments and events, make travel arrangements, and coordinate with other departments of Union to do so. Has authority to prioritize appointments in President’s calendar in scheduling and uses discretion to make decisions with respect to
- Conflicting appointments or other scheduling conflicts.
- Manage and coordinate the President’s correspondence, working with the President and to screen and facilitate all internal and external communications from the President’s office, and respond independently to communications.
- Provide administrative and clerical services including, report preparation, mailings and meeting arrangements, drafting, editing, typing, copying and mailing minutes, correspondence, proposals, reports and other documents.
- Facilitate communication between and among the President, Vice Presidents, Board of Trustees, department managers, staff, faculty and the public.
- Coordinate executive filing, preserve key documents, and assist with preparation of mailings and special events that require the President’s attendance.
- Order supplies, track reimbursement and submit invoices.
- Responsible for handling confidential and sensitive information with discretion including sensitive business, strategic, employee, Human Resources, labor relations and financial information.
- Organize and attend Board meetings, including coordinating with the Board of Trustees, to do so, prepare agendas for the meetings and take minutes.
- Daily management of executive office budget.
- Ability to take on other special projects, as needed.
- Perform other duties as assigned or required in order to support the President.
Knowledge, Skills and Abilities Required:
- Associate’s degree with 6 years executive level administrative experience required. Bachelor’s degree plus 4 years experience as senior level Executive Assistant or Administrative Assistant supporting the work of a senior executive officer in higher education, church related agencies or other foundation, non-profit or philanthropic organization preferred.
- Flexibility to adjust to dynamic work environment and flexible hours of work.
- Excellent planning and interpersonal skills. Ability to communicate effectively both orally and in writing. Ability to compose correspondence, take minutes and to present information effectively and respond to questions from groups of faculty, administrators, board members, students and the general public in person and over the telephone.
- Must be able to organize, prioritize and execute responsibilities in the face of conflicting priorities or unexpected situations.
- Proficient in the use of personal computers and related software applications-Excel, Word, PowerPoint and Outlook. Ability to learn new applications.
- Ability to maintain confidentiality and handle confidential or sensitive employee, HR, labor relations, financial and other business information.
- Competent in time management
- Detail oriented
For consideration please submit your resume and cover letter via e-mail to: firstname.lastname@example.org
Director of Development
The Director of Development, reporting to the Executive Vice President (EVP) is responsible for the creation and implementation of the overall fundraising initiatives of Union. The individual will be a member of the Senior Leadership team and will serve on the Development Committee of the Board of Trustees and manage the Development staff.
- Provide executive leadership in the productivity and effectiveness of the Department by assisting the EVP, President, the Board of Trustees, the faculty, and the staff in advancing the mission of the Institution.
- Designs, implements, and evaluates, in consultation with the President and Executive Vice President, the immediate and long-range funding program of Union, including the component parts; the Annual Fund, capital and endowment giving, planned and deferred giving, fundraising events, and other formal gift initiatives.
- Work closely with the EVP, President and the Development Committee of the Board of Trustees to determine fundraising priorities, including measurable goals and benchmarks of short and long-term objectives. Measure the success of Institutional Advancement and report to the EVP, President and the Board of Trustees as appropriate.
- Builds, sustains, and monitors philanthropic relationships with a pool of major and planned giving prospects and charitable foundations.
- Develop new programs for alumni/ae engagement; create mechanisms, programs and events for alumni/ae to easily and enthusiastically connect with UTS and support the institution in a multitude of ways.
- Build and strengthen existing relationships with key external constituencies: individual donors, foundations, corporations, federal and state agencies.
- Review proposal and acknowledgment letters, and provide oversight of the stewardship plan.
- Provide timely and accurate financial updates for the EVP, President and the Board of Trustees.
- Implement workable, practical, and sustainable processes that enhance productivity in all areas of Institutional Advancement. Eliminate redundancy and manual systems.
- Set the Institutional Advancement budget; monitor revenue and expenditures. Within the budget, determine staffing and other resource requirements for development.
- Manage personnel which includes, hiring, motivating, evaluating, and identification of staff development and continuing education opportunities.
- Prepare all development related information and reports needed by the EVP, President, Board of Trustees, or other senior UTS officials; work collaboratively with members of the administrative team in order to adhere to gift processing, accounting, and reporting policies.
- Work collaboratively and in support of the development staff to build systematic processes that will aid in the identification of new major donor sources, as well as the qualification, cultivation, and solicitation of these prospects. Provide comprehensive, accurate and timely research identifying potential funding sources.
- Manage Raiser’s Edge and encourage and enforce greater use of this system and other development technologies in order to maximize efficiency across the department. Lead the training initiatives for the advancement department and determine training needs.
Education, Knowledge and Ability
- A Bachelor’s degree in a relevant field is required. A Master’s degree is preferred.
- A broad background in annual giving/alumni/ae relations and development services within a not-for-profit organization, academic enterprise, or other environment of similar complexity with multiple stakeholders. Experience as a senior development professional with a record of progressive accomplishment in the operational management and support of complex development (or analogous) organizations. Experience in staff development and interdepartmental program integration is critical to success.
- At least five years of progressively responsible development services and alumni/ae programs experience encompassing work in the areas of stewardship, events, prospect research, donor relations and reporting, annual giving/direct marketing, information technology, and personnel management. Knowledge of industry-standard development software platforms, specifically, possessing a strong proficiency in Raiser’s Edge, and superior capability in creative database management. Proven expertise in technology and other innovations that can streamline the development process and contribute to the integration of advancement functions.
- Demonstrated ability to provide management oversight, leadership, and direction with at least five years of supervisory experience. Ability to develop trust and strong collaborative working relationships. Experience managing and motivating staff, colleagues, and volunteers.
- Commitment to best practices in annual fundraising program management combined with strategic planning capability. A record of accomplishment in campaign environments is preferred.
- A thorough understanding of complex, large-scale fundraising operations and the infrastructure that supports them.
- Superior presentation skills, including the presence to deal effectively with senior level administrators. Excellent communication skills, including the ability to write and speak clearly and effectively and deliver an effective, coherent, and consistent message. A communication style that is open, cordial, and issues-focused.
- Must be a team builder who takes a non-hierarchical approach to organization and empowers subordinates to get the job done while providing the support they need. Must have a strong record of recruiting and developing exceptional people.
- Superior interpersonal skills; an engaging manner, and the capacity to inspire and motivate staff, faculty and administrative leaders, volunteers, donors, and prospects. Ability to work collaboratively with other colleagues within the UTS community while demonstrating cultural sensitivity and a strong respect for differences.
- Commitment to a service-oriented, relationship-management-driven institutional culture.
- Unimpeachable integrity and trustworthiness.
How to Apply
To apply please e-mail résumé to: Dorette Norris, Human Resources at email@example.com